QB Privacy Policy

Soundways Inc. Privacy Policy (Internal Use Only)
Last updated: June 9, 2025

‍1. Introduction
Soundways Inc. ("we," "us," "our") collects and processes only the minimum data needed to support the Soundways Internal Metrics Tool ("the Software") for internal reporting. This policy describes what we collect, why, and how we safeguard it.

‍2. Data We CollectQuickBooks Metrics: Aggregated financial metrics (e.g., MRR, subscriber counts) pulled via the QuickBooks Online API.System Logs: Date/time stamps of each data pull and any error messages for troubleshooting.We do not collect: personally identifiable information (PII) about individual users, end‐customer personal data, or any data beyond what's required for internal metrics.

‍3. Use of Data
The data is used exclusively for:Monitoring subscription and revenue trendsPopulating internal dashboardsAlerting on significant deviations (e.g., spikes in churn)

‍4. Data Sharing and StorageData is stored in our secured internal database.Access is restricted to authorized Soundways Inc. employees only.We do not share this data with any external third parties.

‍5. Security MeasuresAll data transfers between QuickBooks and our servers occur over HTTPS/TLS.Database access is protected by role-based permissions.Logs and backups are encrypted at rest.

‍6. Changes to This Policy
We may update this policy as needed. The "Last updated" date above reflects the latest version.

‍7. Contact
For questions about this policy or your data, contact:
Soundways Inc. IT Security
Email: security@soundways.example.com